Privacy Policy

 

Japanese & Korean Club
Effective Date: 20-02-2026
Last Updated: 20-02-2026

​

1. Introduction

​

Welcome to the Japanese & Korean Club (“we”, “our”, “us”).

​

We are committed to protecting your privacy and handling your personal data in a transparent and secure manner. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website:

​

https://www.japanesekoreanclub.com/

​

We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch data protection laws.

 

2. Who We Are

​

Japanese & Korean Club
Apeldoorn, The Netherlands

For privacy-related questions, please contact us at:
Email: japaneseandkoreanclub@gmail.com

 

3. What Personal Data We Collect

​

We may collect the following types of personal data:

 

3.1 Information You Provide Directly

​

When you:

• Fill out a contact form

• Register for an event

• Subscribe to a newsletter

• Send us an email

 

We may collect:

• Name

• Email address

• Phone number (if provided)

• Event preferences

• Any message or information you submit

 

3.2 Automatically Collected Data

​

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device type

• Pages visited

• Date and time of visit

• Referring website

​

This data is used for security, analytics, and website improvement purposes.

 

4. How We Use Your Data

​

We use your personal data for the following purposes:

• To respond to your inquiries

• To manage event registrations

• To send updates about upcoming events (if you subscribed)

• To improve our website and services

• To ensure website security

• To comply with legal obligations

 

We only process personal data when we have a lawful basis under GDPR, such as:

• Your consent

• Performance of a contract (e.g., event registration)

• Legitimate interests (e.g., website improvement)

• Legal obligations

 

5. Newsletter & Marketing Communication

​

If you subscribe to our newsletter, we will use your email address to send updates about events and club activities.

​

You can unsubscribe at any time by:

• Clicking the unsubscribe link in the email

• Contacting us directly

​

We do not send spam and do not sell mailing lists.

 

6. Cookies

​

Our website may use cookies to:

• Ensure proper website functionality

• Analyze website traffic

• Improve user experience

​

You can manage or disable cookies through your browser settings.

​

If we use analytics tools (such as Google Analytics), these may place cookies to collect anonymized traffic data.

 

7. Sharing of Personal Data

​

We do not sell or rent your personal data.

​

We may share data with trusted third parties only when necessary, such as:

• Website hosting providers

• Email marketing providers

• Event management tools

• Payment processors (if applicable)

​

All third parties are required to comply with data protection regulations.

 

8. Data Retention

​

We retain personal data only as long as necessary for:

• Event administration

• Communication purposes

• Legal or administrative requirements

​

When data is no longer needed, it is securely deleted.

 

9. Your Rights Under GDPR

​

As a resident of the European Union, you have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Restrict processing

• Object to processing

• Withdraw consent at any time

• Request data portability

​

To exercise your rights, please contact us at:
japaneseandkoreanclub@gmail.com

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

 

10. Data Security

​

We take appropriate technical and organizational measures to protect your personal data against:

• Unauthorized access

• Loss

• Misuse

• Alteration

​

However, no website can guarantee 100% security.

 

11. Third-Party Links

​

Our website may contain links to third-party websites (e.g., event venues, partners, social media).

​

We are not responsible for the privacy practices of those websites.

 

12. Children’s Privacy

​

Our website and events are generally intended for a general audience. We do not knowingly collect personal data from children under 16 without parental consent.

​

If you believe we have collected such data, please contact us immediately.

 

13. Changes to This Privacy Policy

​

We may update this Privacy Policy from time to time.

​

The updated version will be published on this page with a revised “Last Updated” date.

 

14. Contact Information

​

If you have any questions about this Privacy Policy or your personal data, please contact:

​

Japanese & Korean Club
Apeldoorn, The Netherlands
Email: japaneseandkoreanclub@gmail.com
Website: https://www.japanesekoreanclub.com/